Release of Information Policies

Release of Information Policies ORDER NOW FOR CUSTOMIZED AND ORIGINAL ESSAY PAPERS ON Release of Information Policies In this assignment, you will be working with the Release of Information (ROI) Department. With this in mind, you should familiarize yourself with the HIPPA Guidelines and ROI documents below before you begin. HIPAA’s Privacy Rule and Release of Information Guidelines Rasmussen Medical Center – Release of Information Policies Peggy Smith, the Assistant Director of the HIM department, has taken over the ROI department after being notified that the ROI Supervisor will be out indefinitely. Peggy has learned that she has two tasks to handle immediately. The first task is responding to a variety of ROI requests. The second task is developing an accounting of disclosures for ROI tracking. Release of Information Policies Part 1 – Release of Information Requests Download the Release of Information Requests Worksheet . Read the case provided and review the ROI scenarios described. After analyzing the situations, comment whether you agree or disagree with how Peggy handled each situation. Give your reasons for agreeing or disagreeing with her actions. Save your answers in the worksheet. Part 2 – Accounting of Disclosures Form A patient has requested an Accounting of Disclosures. Peggy quickly realizes the department does not have a formal document to present to the patient. She must now create an Accounting of Disclosures form and has asked you for assistance. Review the documents provided above for the HIPAA Guidelines and RMC Release of Information Policies. It is a HIPAA rule that all health information releases must be tracked. The HIPAA and ROI materials suggest what type of information must be tracked. Some HIM department have an HIM software application that can be used to do this, while others simply use Excel or Word to set up a tracking system. For this assignment, design an Accounting of Disclosures Form using an Excel spreadsheet or a Word table or form document. Be sure it includes each of the areas that are required on an Accounting of Disclosures form. It may be helpful to research Accounting of Disclosures forms using your preferred Internet search engine. Once you have your form designed, fill in the information for one patient simply using made-up information. 2 Documents needs submitted separately (Worksheet and Excel Table) attachment_1 attachment_2 attachment_3 Module 04 Written Assignment – Release of Information – Part 1 Read the following case and the 5 release of information (ROI) situations described beneath it. For each of the 5 ROI scenarios, there is also a description of the action that Peggy took to handle the situation. Comment on whether you agree or disagree with the action that Peggy took to handle the situation and give your reasons for agreeing or disagreeing with her actions. Peggy Smith, RHIA is Assistant Director of the Health Information Department at Minnesota Hospital. As part of her assigned responsibilities she supervises the release of information function within the department. Until today, she had very little occasion to be involved in the day-to-day operation of release of information, as she had an excellent ROI supervisor who was the expert in this area. However, she has just learned that the ROI supervisor will be out indefinitely because she was injured in an automobile accident the previous evening. Unfortunately, there is no backup for Patsy’s position because they have not filled the vacant ROI clerk position yet. The department director Georgia Lang has informed Peggy that she will have to handle the release of information duties until the supervisor returns or the clerk position is filled. Peggy assigned the file room clerk, Matt, to handle walk-in ROI requests in addition to her file room duties. She shows Matt how to have patients complete an “Authorization for Release of Information” form and gives him explicit instructions to refer all special requests back to her. Peggy will handle telephone and mail requests. It has been a while since Peggy graduated from an HIT program, so she is a little nervous about not being knowledgeable about current ROI standards. She reminds herself that next time there is continuing education money available in the budget; she will request funds for attending a ROI/legal seminar. Release of Information Policies Situation 1: An Emergency Services Department (ESD) physician at another hospital requests the immediate transmission of a patient’s latest EKG and echocardiography report. The patient is now in his ESD with chest pain. Action: Peggy faxed the reports. Comment: Situation 2: Peggy opens a letter from Blue Cross/Blue Shield requesting copies of an individual’s discharge summary and pathology report. BCBS is the patient’s payer, however, no patient authorization is attached. Action: Peggy sends back a letter informing BCBS that the hospital cannot release any patient information without first having a properly executed patient authorization. Comment: Situation 3: The department receptionist informs Peggy that a gentleman from the state Department of Health has arrived and is requesting to review the medical records of three tuberculosis patients. Action: Peggy contacts the file room and has the records brought to her office for the state representative to review. Release of Information Policies Comment: Situation 4: Peggy takes a telephone call from an area high school principal who is requesting information about one of the teachers at his school. He specifically wants to know the reason for her hospitalization. Action: Peggy tells the principal that health information is confidential and cannot be release without the patient’s written authorization to do so. Release of Information Policies Comment: Situation 5: The Medical Examiner’s (ME) office calls requesting a copy of an operative report for a patient who recently expired in the operating room at the hospital. Action: Peggy tells them that an authorization is first needed from the deceased patient’s estate before he can release any information. Comment: Get a 10 % discount on an order above $ 100 Use the following coupon code : NURSING10